Luxury Wedding Planning & Management
Traditional, Destination, & Fusion Weddings
Complete Service Offerings
Initial Consultation
- Outline timeline of all wedding celebrations Eventrics Weddings is on site for
- Discuss key elements related to wedding weekend
- Provide customized wedding checklist
- Provide detailed wedding budget outline (based on initial consultation)
Production Planning
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Arrange design display meetings with selected designer
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Assist with all permitting (communicate with proper parties involved)
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Coordinate with venue and designer on all rental requirements
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Provide support creating and detailing all layouts for each event
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Schedule final meeting with venue, catering, and designer for final walk-through
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Organize final music selections with DJ/live music
Venue Selection
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Research and present properties in line with overall vision and budget
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Facilitate communication and pricing with top venues for consideration
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Negotiate concessions and schedule site visits (Team Member to attend up to three)
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Assist with negotiating discounted rate for group room blocks for family and guest reservations
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Ensure proper production schedule is outlined (vendor load in/out)
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Facilitate outside catering requirements (i.e. kitchen access)
Vendor Hires
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Present vendors for select categories based on vision and budget
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Review all quotes received – provide professional insight and suggestions
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Schedule and attend select vendor meetings
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Discuss creative menu suggestions and schedule all tastings for client
Keeping on Task
- Unlimited access to the Eventrics Indian Weddings team
- Late night and weekend calls/meetings available upon scheduling
- Proof select paper products prior to printing and mailing
- Marriage license support
- Supply creative ideas for customizing your event (i.e. entertainment, welcome bags, guest favors)
- Provide assistance with wedding website
- Check on room block at various points during planning process
- Create wedding weekend schedule and timeline – detailed outline including all aspects of your event (including: hair and makeup schedules, photo lists, inventory, etc.)
- Collect and provide all vendors insurance forms to venue
- Communicate and confirm schedule and timeline with all vendors and venue
On-Site Management
Event Management
- Provide complete event day management and coordination to ensure timely starts, successful and complete set-up/ breakdown of each vendor as outlined in contracts, complete guest coordination and guidance, etc.
- Schedule and oversee production run-through (testing all lighting, sound checks, and video content)
- Coordinate song cues and lineup for wedding ceremony and reception
- Assist with positioning pre-discussed inventory for all events
Vendor Management
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Communicate to ensure timely vendor arrivals
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Reconfirm any changes to agenda for each event
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Assist with mini walk-through for any vendors (as needed)
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Distribute any last minute payments and gratuities to vendors (pre-discussed)
Family & Wedding Party Management
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Ensure Bride, Groom, and families are given five-star level of service
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Provide individual staff members for Bride and family/Groom and family
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Oversee hair and makeup schedules/saree tying
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Ensure bridal suite is refreshed on reception evening
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Coordinate in-room food deliveries as needed for Bride and Groom
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Provide condensed wedding schedules for Bride’s family, Groom’s family, and wedding party
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Create group texts for reminders throughout wedding weekend
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Assist photographer and videographer teams in capturing all components of wedding weekend
Guest Management
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Greet and direct guests upon arrival for each event
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Provide exceptional hospitality to all guests attending functions
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Review detailed schedule and timeline with client in advance for final approval