Receive award-winning planning and management services
Weddings
Congratulations! You’re engaged – now what? In the midst of happiness also comes many questions. Where will we host the occasion? How many guests are we expecting? How much is this going to cost? Allow our team to put you at ease! Our passion is for couples to enjoy the wedding planning experience. While there is quite a bit that goes into planning the perfect celebration, our team members are there each step of the way to ensure no detail is overlooked.
Destination
Weddings
Our team has expanded our services to planning your dreamy destination wedding. Whether it's a tropical oasis, or a bustling cityscape, a destination wedding creates a one of a kind experience, leaving guests raving about your wedding long after the event is over. While most couples feel overwhelmed at the thought of planning a wedding far away from home, our team of professionals will help you rest easy as we'll be guiding and supporting you the entire way, from start to finish.
Engagement
Parties
Engagements are an incredible milestone for any couple. Our team would be honored to support you in planning the very first celebration of many to come. Trust our team with supporting you in creating your first event experience for your guests paving the way for the main events to follow!
Parties
Whether you are celebrating a milestone or simply celebrating life , our team would be honored to support you in the planning and development of the event experience you wish to present to your closest family and friends.
Weddings
Congratulations! You’re engaged – now what? In the midst of happiness also comes many questions. Where will we host the occasion? How many guests are we expecting? How much is this going to cost? Allow our team to put you at ease! Our passion is for couples to enjoy the wedding planning experience. While there is quite a bit that goes into planning the perfect celebration, our team members are there each step of the way to ensure no detail is overlooked.
Destination
Weddings
Our team has expanded our services to planning your dreamy destination wedding. Whether it's a tropical oasis, or a bustling cityscape, a destination wedding creates a one of a kind experience, leaving guests raving about your wedding long after the event is over. While most couples feel overwhelmed at the thought of planning a wedding far away from home, our team of professionals will help you rest easy as we'll be guiding and supporting you the entire way, from start to finish.
Engagement
Parties
Engagements are an incredible milestone for any couple. Our team would be honored to support you in planning the very first celebration of many to come. Trust our team with supporting you in creating your first event experience for your guests paving the way for the main events to follow!
Parties
Whether you are celebrating a milestone or simply celebrating life , our team would be honored to support you in the planning and development of the event experience you wish to present to your closest family and friends.
Weddings
Congratulations! You’re engaged – now what? In the midst of happiness also comes many questions. Where will we host the occasion? How many guests are we expecting? How much is this going to cost? Allow our team to put you at ease! Our passion is for couples to enjoy the wedding planning experience. While there is quite a bit that goes into planning the perfect celebration, our team members are there each step of the way to ensure no detail is overlooked.
Destination
Weddings
Our team has expanded our services to planning your dreamy destination wedding. Whether it's a tropical oasis, or a bustling cityscape, a destination wedding creates a one of a kind experience, leaving guests raving about your wedding long after the event is over. While most couples feel overwhelmed at the thought of planning a wedding far away from home, our team of professionals will help you rest easy as we'll be guiding and supporting you the entire way, from start to finish.
Engagement
Parties
Engagements are an incredible milestone for any couple. Our team would be honored to support you in planning the very first celebration of many to come. Trust our team with supporting you in creating your first event experience for your guests paving the way for the main events to follow!
Parties
Whether you are celebrating a milestone or simply celebrating life , our team would be honored to support you in the planning and development of the event experience you wish to present to your closest family and friends.
We are there for you from
Concept to Reception
Initial Consultation
- Create a timeline of all wedding celebrations
- Discuss key elements related to wedding weekend
- Provide customized wedding checklist
Budget Management
- Provide detailed wedding budget outline (based on initial consultation)
- Manage all wedding related expenses (track deposits and due dates)
Production Management
- Arrange design display meetings with selected designer
- Assist with all permitting (communicate with proper parties involved)
- Coordinate with venue and designer on all rental requirements
- Provide support creating and detailing all layouts for each event
- Schedule final meeting with venue, catering, and designer for final walk-through
- Organize final music selections with DJ/live music
If Production Management needs to be increased outside the scope of what is included, an additional fee may be assessed.
We Are Active Participants for the
Entire Process
Vendor Hires
- Present vendors for select categories based on vision and budget
- Review all quotes received – provide professional insight and suggestions
- Schedule and attend select vendor meetings
- Discuss creative menu suggestions and schedule all tastings for client
Venue Selection
- Research and present properties in line with overall vision and budget
- Facilitate communication and pricing with top venues for consideration
- Negotiate concessions and schedule site visits (Team Member to attend up to three)
- Assist with negotiating discounted rate for group room blocks for family and guest reservations
- Ensure proper production schedule is outlined (vendor load in/out)
- Facilitate outside catering requirements (i.e. kitchen access)
Keeping on Task
- Unlimited access to the Eventrics Weddings team
- Late night and weekend calls/meetings available upon scheduling
- Proof all paper products prior to printing and mailing
- Guest address template (mandatory) provided by Eventrics Weddings
- Marriage license support
- Supply creative ideas for customizing your event (i.e. entertainment, welcome bags, guest favors)
- Collect and track RSVPs (online/paper)
- Provide assistance with wedding website
- Check on room block at various points during planning process
- Create wedding weekend schedule and timeline – detailed outline including all aspects of your event (including: hair and makeup schedules, photo lists, inventory, etc.)
- Collect and provide all vendors insurance forms to venue
- Communicate and confirm schedule and timeline with all vendors and venue
your peace of mind
On-Site Management
Event Management
- Provide complete event day management and coordination to ensure timely starts, successful and complete set-up/breakdown of each vendor as outlined in contracts, complete guest coordination and guidance, etc.
- Schedule and oversee production run-through (testing all lighting, sound checks, and video content)
- Coordinate song cues and lineup for wedding ceremony and reception
- Assist with positioning pre-discussed inventory for all events
Vendor Management
- Communicate to ensure timely vendor arrivals
- Reconfirm any changes to agenda for each event
- Assist with mini walk-through for any vendors (as needed)
- Distribute any last minute payments and gratuities to vendors (pre-discussed)
your peace of mind
On-Site Management
Family & Wedding Party Management
- Ensure Bride, Groom, and families are given five-star level of service
- Provide individual staff members for Bride and family/Groom and family
- Oversee hair and makeup schedules/saree tying
- Ensure bridal suite is refreshed on reception evening
- Coordinate in-room food deliveries as needed for Bride and Groom
- Provide condensed wedding schedules for Bride’s family, Groom’s family, and wedding party
- Create group texts for reminders throughout wedding weekend
- Assist photographer and videographer teams in capturing all components of wedding weekend
Guest Management
- Greet and direct guests upon arrival for each event
- Provide exceptional hospitality to all guests attending functions
- Review detailed schedule and timeline with client in advance for final approval