Luxury Wedding Planning & Management

Traditional, Destination, & Fusion Weddings

Complete Service Offerings

Initial Consultation
  • Outline timeline of all wedding celebrations Eventrics Weddings is on site for
  • Discuss key elements related to wedding weekend
  • Provide customized wedding checklist
  • Provide detailed wedding budget outline (based on initial consultation)
Production Planning

  • Arrange design display meetings with selected designer

  • Assist with all permitting (communicate with proper parties involved)

  • Coordinate with venue and designer on all rental requirements

  • Provide support creating and detailing all layouts for each event

  • Schedule final meeting with venue, catering, and designer for final walk-through

  • Organize final music selections with DJ/live music

Venue Selection

  • Research and present properties in line with overall vision and budget

  • Facilitate communication and pricing with top venues for consideration

  • Negotiate concessions and schedule site visits (Team Member to attend up to three)

  • Assist with negotiating discounted rate for group room blocks for family and guest reservations

  • Ensure proper production schedule is outlined (vendor load in/out)

  • Facilitate outside catering requirements (i.e. kitchen access)

Vendor Hires

  • Present vendors for select categories based on vision and budget

  • Review all quotes received – provide professional insight and suggestions

  • Schedule and attend select vendor meetings

  • Discuss creative menu suggestions and schedule all tastings for client

Keeping on Task

  • Unlimited access to the Eventrics Indian Weddings team
  • Late night and weekend calls/meetings available upon scheduling
  • Proof select paper products prior to printing and mailing
  • Marriage license support
  • Supply creative ideas for customizing your event (i.e. entertainment, welcome bags, guest favors)
  • Provide assistance with wedding website
  • Check on room block at various points during planning process
  • Create wedding weekend schedule and timeline – detailed outline including all aspects of your event (including: hair and makeup schedules, photo lists, inventory, etc.)
  • Collect and provide all vendors insurance forms to venue
  • Communicate and confirm schedule and timeline with all vendors and venue

On-Site Management

Event Management
  • Provide complete event day management and coordination to ensure timely starts, successful and complete set-up/ breakdown of each vendor as outlined in contracts, complete guest coordination and guidance, etc.
  • Schedule and oversee production run-through (testing all lighting, sound checks, and video content)
  • Coordinate song cues and lineup for wedding ceremony and reception
  • Assist with positioning pre-discussed inventory for all events
Vendor Management

  • Communicate to ensure timely vendor arrivals

  • Reconfirm any changes to agenda for each event

  • Assist with mini walk-through for any vendors (as needed)

  • Distribute any last minute payments and gratuities to vendors (pre-discussed)

Family & Wedding Party Management 

  • Ensure Bride, Groom, and families are given five-star level of service

  • Provide individual staff members for Bride and family/Groom and family

  • Oversee hair and makeup schedules/saree tying

  • Ensure bridal suite is refreshed on reception evening

  • Coordinate in-room food deliveries as needed for Bride and Groom

  • Provide condensed wedding schedules for Bride’s family, Groom’s family, and wedding party

  • Create group texts for reminders throughout wedding weekend

  • Assist photographer and videographer teams in capturing all components of wedding weekend

Guest Management

  • Greet and direct guests upon arrival for each event

  • Provide exceptional hospitality to all guests attending functions

  • Review detailed schedule and timeline with client in advance for final approval