The term ‘Day of coordination’ is used as an expression for hiring an on site management team which will oversee all aspects of the wedding weekend. Part of the Day of Coordinators hired tasks include creating a time line some problems seem to arise when the pieces of the planning puzzle are not fitting.
There is a misunderstanding between planners and clients that once the vendors are hired the work is pretty much over and the final details are all that needs to be wrapped up; however, as a professional planner I know once the core vendors are hired the true work can begin in preparing for the multi-day celebrations.
We are formally removing and re-wording the term ‘Day of coordination’ and replacing it with what we find to be the true definition, which is ‘Partial service.’
Partial service scales back the major details like hiring your venue, solidifying your vendor team and mostly knocking the big to-do’s out of the way. What’s left after these tasks are many fine details necessary to complete any event weekend. As an example: Venue site visits with your planner, caterer and designer to finalize discussions regarding the wedding and creating layouts together, creating a fully itemized time line which details the event: load in/out schedules, hair and make up schedules, photo lists, inventory lists and important family contacts to ensure everyone going into the wedding weekend is on the same page.
At Eventrics Weddings we approach each event as if it is our first, knowing that we only have one opportunity to exceed our clients and guests expectations. Weddings do not come with dress rehearsals and having a solid plan before arriving on site is imperative to the overall success.