Curated Mini Wedding Planning Service

Eventrics Weddings and Events

Our Mini wedding planning offering is curated for couples hosting a celebration within a six month period of time with 150 guests or less. 

This luxury offering allows clients to have our award-winning planning and on-site services at an economic advantage.   

Our team will secure the ideal venue, leverage our partnerships with the most elite vendors - without the price tag attached for our clients. Ensuring no detail is overlooked for your petite celebration our coordinators will provide a customized checklist to remain on task and target in the final months leading to your wedding day.

Initial Consultation

  • Outline timeline of the wedding day
  • Provide budget consulting and outlining
  • Discuss all key elements related to the wedding date

Venue

  • Research and present venue options (up to 3)
  • Support with contracting desired wedding venue
  • Private Residence option:
    For clients who choose to host their ‘I do’s’ at a private residence, our team will provide a detailed outline of rental requirements and event prep notes to ensure the residence is fully equipped to host your celebration

Vendors

  • Research and present vendor options (up to 2 per category)
    Categories include:
    Caterer | Staffing support
    Rentals
    Priest
    Photo | Video
    Live Broadcasting
    Live Music | DJ
    Designer | Florist
    Stationery
    Hair and Make-up
    Wedding Cake | Desserts
  • Support with contracting and securing each vendor (listed above)

Production Planning

  • Support with creating layouts for ceremony and reception
  • Give professional insight and support on social distancing protocols and creative suggestions
  • Organize final music selection with DJ and/or live entertainment 
  • Arrange design display meeting with hired Designer and/or Florist 

Keeping on Task

  • Create and provide a customized checklist to remain on task and target in weeks leading up to the wedding date
  • Support client with proofreading and scheduling dates for guest announcements (save-the-dates, invitations, etc).
  • Creation of wedding day timeline and production schedule
  • Coordination with all hired professionals for seamless flow on the wedding date
  • Coordinate a final venue walkthrough prior to the wedding date (as needed)

On-Site Management

  • Provide complete event day management and coordination to ensure timely starts, successful and complete set-up/breakdown of each vendor as outlined in contracts, complete guest coordination, and guidance, etc. 
  • Coordination song cues and lineup for the wedding ceremony and reception
  • Assist with mini walk-through with any vendors (as needed)
  • Ensure Bride, Groom, and families are given a five-star level of service
  • Oversee hair and make-up schedules
  • Provide condensed timelines for the Bride’s family and Groom’s family to ensure all parties are on the same page for the wedding date
  • Greet and direct all guests upon arrival
  • Provide exceptional hospitality to all guests (supporting with any last-minute questions or requests)
  • Transition Guests from ceremony to cocktail reception and dinner (provide guidance for guest table assignments)
  • Oversee grand entrances and formality timeline
  • Greet guests upon departure (destruction of any miscellaneous items and/or guest favors)

Enhancements (at additional cost)

  • Additional date(s) of planning and on-site management
  • Additional vendor research, contracting and support (outside of categories listed above)
  • RSVP Upload and Tracking: upload all Guests to an online portal for RSVP tracking, collect RSVP responses both paper and/or online
  • Budget Management: tracking all payments and deposits

"Eventrics has a deep history with vendors for every possible need and the know-how and talent to get you the best deal possible. Brittany helped us navigate our way through finding the right hotel, vendors, and the wedding."
- Nanditha and Saatrik